Host a Visiting Scholar or Visiting Student for Research or Training: An Overview
UConn departments and institutes can host international visiting scholars or students for research and training through the university’s J-1 exchange visitor program. Visits to UConn through the J-1 exchange visitor program should be temporary, and should foster academic and cultural exchange between the exchange visitor and the UConn community. As the University’s J-1 exchange visitor program administrators, ISSS works closely with hosting academic departments and institutes to support your visiting scholar or visiting student before and during their stay.
The University defines a visiting scholar as an expert in an academic discipline or disciplines with a short-term residency at UConn for mutual intellectual enrichment and collaboration. Visiting scholars may also include post-doctoral fellows and other temporary UConn employees whose appointment further UConn's academic and cross-cultural exchange objectives.
UConn departments can host visiting scholars for the purpose of teaching, lecturing, observing, consulting or researching. Visiting scholars should not be invited to participate in human or animal clinical activity or research.
Visiting scholars must have a Bachelor’s degree and appropriate experience in their field for the activity they are conducting at UConn. For visiting scholars coming in the Specialist category, they must be experts in their field.
Visiting scholars who are paid employees should be offered positions through the normal hiring process according to the type of position they will hold. Visiting scholars who are not paid employees should be offered a gratis appointment, processed through a Smart HR transaction and using a valid special payroll title.
Visiting students come to UConn for a temporary period while remaining affiliated with their home, degree granting institution. ISSS sponsors visas for visiting students invited by hosting academic departments to come for research or training activity.
ISSS sponsors visas for visiting students engaged in coursework only when they come to UConn through an exchange agreement or a program administered by UConn's Global Training and Development Institute (GTDI). If you are interested to invite an international visiting student for coursework, please contact GTDI to learn more.
Full time research, observing, training, or internship.
Visiting students for research or training do not apply to the university and do not enroll in coursework. Instead, the hosting department should offer the student an appointment using the Visiting Student special payroll title. This title can be used for gratis appointments - use the gratis appointment letter template and process as a smart HR transaction - or compensated appointments.
For students visiting in fall 2024 or later, we strongly encourage departments to align visits for fall and spring term with the UConn academic calendar start dates for fall and spring.
Visiting students for research or training are typically enrolled in a degree program abroad and should remain affiliated with their program while at UConn. If your visitor will have completed their degree before coming to UConn, please refer to the Visiting Scholar qualifications and process instead. Visiting students must all other criteria for J-1 exchange visitors, including English language proficiency and insurance requirements.
Length of Stay
Visiting scholars: 1 day to 5 years. For compensated positions, start dates must align with the start of a payroll period.
Visiting students: 3 weeks to 2 years. We strongly encourage departments to align visits for fall and spring term with the UConn academic calendar start dates for fall and spring semesters.
UConn department hosts should ensure that your visitor has obtained safe, adequate housing that is accessible to campus. Visiting research students and interns are generally not eligible to live in on-campus housing.
Visiting scholars and students can use the resources available through Off Campus and Commuter Student Services to locate housing. UConn hosting departments can apply for university housing on behalf of visiting scholars through the Rental Properties website.
Health Services and Insurance
Visiting scholars and students do not have access to SHaW medical or mental health services. Instead they can utilize off-campus health services. All visiting scholars and students must have comprehensive insurance that meets certain benefit standards, including medical evacuation and repatriation insurance. They have the option to purchase the same health insurance plan offered to UConn students at a prorated monthly rate, and we strongly recommend this option.
UConn does not charge fees to visitors or departments associated with the visit of a scholar, research student or intern. However, to qualify for a visa, visiting scholars and research students must demonstrate they have at least $2,590 available per month to support their living expenses, and more if dependent family members will accompany them. Financial details are available here.
Visiting scholars and research students come on J-1 exchange visitor visas. The J-1 visa is issued for participation in a particular program category that aligns with the purpose of their stay. Each category carries particular restrictions and benefits, and the appropriate category to use generally depends on the visitor's qualifications, activity and length of stay. Learn more about the available J-1 visa categories here.
ISSS works with host departments to provide visa sponsorship documents and support your visiting scholar or student through the visa process. ISSS must issue a Form DS-2019 for your visiting scholar or student before they begin the visa process. Departments mail the DS-2019 to your visiting scholar or student so they may apply for the J-1 visa at the U.S. embassy or consulate in their country. ISSS holds regular training sessions for hosting departments on how to request the DS-2019 form, and step-by-step details are available here.
Export Control Compliance
All incoming visiting scholars or students will be reviewed (name, country, home institution) to ensure their visit complies with federal export control regulations. ISSS will initiate this review while processing the DS-2019 form. If departments have export control concerns about a particular visit, they may also work with OVPR to review the visit before starting the hiring process or visa sponsorship request.
Some visiting scholars or students may ask for an invitation letter from UConn in order to secure funding from their home institution or government for their stay. This letter may be needed before UConn is ready to issue a formal offer letter for paid or gratis employment. If needed, departments can adapt this template to issue a preliminary invitation letter for your visiting scholar or student.