Fulbright Visiting Scholars and Visiting Research Students come to UConn through a similar process as visiting scholars and research students whose visas are sponsored by UConn. However, Fulbright issues the Form DS-2019 and provides the visiting scholar with all visa and immigration advising. Similar to UConn visiting scholars, hosting academic departments are responsible for providing primary logistical support and an academic home to your visitors. ISSS can assist with the required Fulbright pre-arrival paperwork and help you navigate the process to onboard your visitor. We also provide important information and resources to your Fulbright Visiting Scholar or Research Student to help them settle in to life in Connecticut.
Visiting Scholars: Institutional Reply Form: After you accept a Fulbright Visiting Scholar to your department, the Fulbright program will send the hosting department and/or ISSS the Institutional Reply Form for completion. If it was only sent to the hosting department, please forward this to ISSS Director Rae Alexander, firstname.lastname@example.org, before completing. ISSS will complete the fields relevant to all visiting scholars at UConn, and return to the department to complete the fields specific to the department and the research the visiting scholar will conduct at UConn. The department should return the completed IRF to Fulbright.
Visiting Research Students: ISSS is not always notified of a visiting research student’s upcoming visit, so we request the hosting academic department to notify us of their visit.
Gratis Appointment Smart HR Transaction: The department must process a gratis appointment and submit the Smart HR Transaction, with offer letter uploaded into the system, in order to generate a Net ID/Email Address for the visiting scholar or visiting research student. The department should do this as soon as possible to ensure they will have their Net ID upon arrival.
ISSS Portal Profile: After learning of their upcoming visit, ISSS will create a profile for your Fulbright visiting scholar or visiting research student in our ISSS Portal. With a profile in the ISSS Portal, we will be able to include your visiting scholar or visiting research student on important pre-arrival information, and they will be added to the ISSS listserv to receive updates for international students and scholars at UConn.
Housing and Transportation: While hosting departments are not responsible for securing housing for your visiting scholar or visiting research student, you should ensure that the scholar has somewhere to live that is accessible to campus without a car. ISSS will refer your visiting scholar or visiting research student to the resources on UConn’s Off Campus Housing Services webpage, but any additional assistance you can provide with housing/transportation needs is appreciated. Departments can also request housing for visiting scholars through UConn: https://policy.uconn.edu/2017/08/29/residential-rental-properties-policy-on/
Check-In at ISSS: Your visiting scholar or visiting research student should visit ISSS on a Monday or Wednesday between 2:00 and 4:00 p.m. to check in and submit arrival documents. They will also be invited to attend an orientation meeting for new visiting researchers with their assigned ISSS advisor.
Academic Orientation: The academic department should ensure that your visitor has obtained their Net ID and email address, and conducts any required training within the department. Please be sure to include your visiting scholar or visiting research student in the life and activities of the academic department, and try to provide many opportunities for cultural exchange.